Finance and Accounts Department is one of the Common Service Departments. It provides services to all other departments and performs other functions as assigned to it by the Permanent Secretary (PS). The department is headed by a Director and is divided into two divisions and nine branches. The two divisions are:
- Accounts
- Budget
Departmental Activities
- Coordinating the FMSTI Budgeting Process
- Budget Performance Monitoring
- Payments
- Final and Financial Reports
- Responding to Audit Queries
- Payroll
- Receipt of Funds
Function and Mandate
The general functions of the Department are as follows:
- Ensuring compliance with financial regulation and the Accounting code by all staff of the ministry
- Ensuring adequate supervision of the disbursement of funds and proper monitoring and accounting for revenue
- Advising the Accounting officer on all financial matters as well as the more technical provisions of these Regulation and other treasury and financial circulars
- Maintaining proper accounting records such as book of accounts, main and subsidiary ledgers
- Ensuring prompt rendition of all returns e.g. consolidated accounts (monthly transcript) Bank reconciliation statement, revenue and expenditure returns as prescribed in these Regulations
- Ensuring that all staff in the department are exposed to regular training programmes to prepare them for the efficient performance of their duties
- Ensuring the existence of an effective Audit Query unit/section to promptly deal with all queries from internal Audit Department, Inspectorate Department, Office of The Accountant –General, Office of The Auditor General and Public Account Committee.
- Compiling and defending of the Budget proposals and ensuring effective budgeting control by matching/comparing budgeted figures with actual expenditure of revenue as the case may and advise the Accounting Officer appropriately.
- Ensuring that all staff under his control is exposed to regular training programmes to prepare them for the efficient performance of their duties.
- Liaising with the Accountant-General from time to time when in doubt in the interpretation of the provisions of these Regulations and other Treasury Circulars or when confronted with difficulties in the performance of his duties.
- Ensuring the existence of an effective Audit Query unit/section to promptly deal with all queries from Internal Audit Unit, Inspectorate Department (Office of the Accountant-General), Office of Auditor-General and Public Accounts Committee